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Chicago Outdoor Wedding Tent
Events- We make every outdoor events special.
As you begin
planning for a wedding there are several items that need to
be taken into consideration. The where, when and
how many are just the beginning of your wedding planning.
Let Big Tent Events help you with your wedding planning for
a beautiful outdoor wedding. We have broken down each
step that will be important to think about as you move
through the planning process for an outdoor wedding.
When is your
September are the most popular months for outdoor wedding
receptions. Your wedding date will determine if you
need to consider adding sidewall, heating or cooling options
to your rental budget. During rainy months sidewall is
an option you may want to consider. Mid June through
September we strongly suggest that you consider using a
mosquito abatement service for the comfort of you and your
Where is the
Wedding Reception being held?
churches, public parks and private venues are the most
popular locations for outdoor wedding receptions. The
location of the wedding reception may limit the size or
style of tent that can be used. Backyards, churches
and private venues such as country clubs often have limited
areas where tents are able to be installed, but are usually
more flexible for delivery and removal of equipment.
Public venues such as forest preserves and park district
properties typically have unlimited space available, but
have restrictions on when the area can be used leading to
specific delivery and removal times.
your venue be sure that you look at the restroom facilities,
are there enough available to accommodate your guests? You
may need to rent portable toilets or a trailer unit.
Power is one key
element that is often overlooked. Be sure to find out
how much power is available, where it is available, how far
is power source from the tent, and how many 20 amp circuits
are required by your tent rental company, your caterer and
your D.J. or Band. Generator rental may be required.
When tents are
secured with stakes all tent companies are required by law
to contact the JULIE one call service to have any public
utility lines marked. JULIE requires at least 48 hours
prior to installation to have lines marked. JULIE does
not mark any non-public lines such as sprinkler system,
landscape lighting, swimming pool, septic system, etc., it
is the responsibility of the property owner to mark these
What time is
Are you having
an afternoon wedding and reception or an afternoon wedding
with an evening reception? Like the time of year, the
time of day will determine if lighting is needed.
In May the sun
sets approximately 8:00pm
In June the sun
sets approximately 8:30pm
In July on the
1st. the sun sets approximately 8:30pm and by the 31st. the
sun sets at about 8:00pm
In August on the
1st. the sun sets around 8:00pm and by the 30th sun sets
In September the
sunsets start at 7:30pm on the 1st and by the 30th sunset is
Basically if you
are having an evening wedding reception, plan on renting
lighting for your tent. Tent lighting is available in
many different styles from the simple pure look of our white
globe lights to chandeliers and supplemental par lighting.
The style of rental tent, time of day, time of year and your
own personal style will help determine the best tent
will need at least one 20 amp circuit within 50' of the tent
and should not be on the same circuit as coffee makers, your
caterers food service equipment or the band or D.J..
Start high and
reduce if necessary. Depending on the venue you have
selected, you may need to decrease the number of guests you
are able to invite to your wedding. No matter what
venue you select for your wedding, available space is not
always something you can control. Keep in mind that
it's not only the guests that take up room in a banquet hall
or under a tent the buffet tables, bars, and the dance floor
all require a set amount of space. 60" round tables
are most often used for guest seating as they are the
easiest to place under tents.
to see seating designs.
What type of
meal is planned?
Are you having a
buffet or a served meal? Buffet meals
require more room than served meals. Buffet stations
will require more space than a traditional long buffet as
they are generally placed throughout the tent. Once
the meal is over, buffet tables are generally reused for a
sweets station, desserts, coffee stations, etc.. If
buffet tables are being used after the meal is completed, be
sure that you have extra clean linens for tables that may
Served meals and
family style meals do not require additional space for food
service tables, but do require more wait staff. Depending on
your menu choice a served meal may not cost more per person.
will be able to tell you the number and size tables they
will need for food service. Your caterer may also
request a prep tent or a designated prep area and
extra long tables for their use. If coffee is being
brewed on site be sure that the power outlet being used is
not on the same circuit as the D.J., Band, or tent lighting.
Coffee pots draw a lot of power.
be bars or just beverage stations?
beverage stations will need their own tables and floor
space. Beverage stations and self serve bars are
generally single sided and do not have staff attending them
at all times. Traditional bars with a bar tender
require more room than a beverage station. Your bar
tender will need a work space (front bar) as well as an area for
additional supplies (back bar). A bar table with a riser
shelf for service and a back bar will make your bar tender
happy. Don't forget to add a meal in for your bar tender.
Tip: 1 buffet
table for every 50 guests, 1 bar set up for every 100
guests, only about 1/3 of the guests will drink coffee
Do you want
a Dance Floor?
Dance Floor? yes
or no? The choice is up to you. Dance Floor
sizes are based on approximately a third of your guests
being on the dance floor at one time and allotting 6 square
feet per person. A properly installed dance floor
should be level and not present a tripping hazard to guests.
If your tent is being installed over cement, brick pavers or
asphalt you may opt to not have an actual dance floor, but a
dance area instead.
If your rental
tent is a traditional pole tent, your dance floor may not be
perfectly square due to the center poles. Center poles
should not sit on the dance floor.
A dance floor
under a wedding tent is usually centered on a long side of
the tent with seating tables on either side. Your
caterer or wedding planner may suggest placing the dance
floor at one end with the buffet at the opposite end.
If the area the tent is being installed has unlevel areas
the dance floor will be placed where the ground is most
At Big Tent
Events we do not suggest using the dance floor for the
buffet area or as a seating area. Food and beverages
spilled on the dance floor that are not properly cleaned up
can lead to accidents. This also requires tables to be
moved prior to the dance floor being used.
having a D.J. or a Band?
If you are
having a D.J. at your wedding reception, be sure to add an
8' long table for his or her equipment. Some D.J.'s
will ask for a riser so that their equipment is not sitting
on the ground. A D.J. needs power so be sure to ask
how many 20 amp circuits are required. The outlet or
outlets being used by the D.J. should be on a separate
circuit from the caterer and tent.
If you are
having a band find out what size stage or riser they
require. The band riser is generally set behind the
dance floor, but can also be set next to the dance floor.
Like a D.J. you will need to find out how many 20 amp
circuits are required for their equipment.
D.J. or band are playing throughout the entire reception be
sure to add in meals to cover them.
or no head table?
Head tables are
based on the total number in the bridal party. Many
brides are choosing not to have a traditional head table.
Sweetheart tables for just the Bride and Groom are becoming
popular because the members of the bridal party are able to
sit with their guests. Round, oval and square tables
are popular head table options.
head tables are easily installed on risers that are eight
feet deep and as long as the head table itself.
Receptions and Celebration Parties typically do not have a
head table or designated seating.
Decorating your Wedding Tent
are the extras that will make your wedding reception unique
and show off your personality or theme. White tent leg
drapes and center pole drapes are beautiful additions to any
us Today for your best selection in Chicago Party
3755 Swenson Ave, St. Charles, IL 60174
Special Deals for
WEDDING TENT |
VENDOR TENTS |
PICNIC TENT |
PARTY TENT |
DISASTER RELIEF |
LINKS | STAGING |
HEAD TABLE |
RECEPTION SEATING |
| 200 |
OBSTACLE COURSE |
FESTIVAL RIDES |
ROCK CLIMBING WALL |
WEDDING CHAIRS |
WEDDING LIGHTING |
CANOPY TENT 20X40
HEATED TENT |
DANCE FLOOR |
| FUN ONES |
DUNK TANKS |
PHOTO BOOTH RENTAL |
15X | 20X20
FERRIS WHEEL |
TENT LIGHTING |
and Event Tent Photo Gallery,
Canopy Tent Photo Gallery,
Corporate Event and Picnic Photo Gallery,
Ceremony & Reception Photo Gallery
We service the following communities in Illinois:
Elk Grove Village,
Indian Head Park,
Oak Brook Terrace,
We do service additional areas on a case by case basis.
service the following States on a case by case basis: Indiana, Wisconsin,
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